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Thursday, June 28, 2007
'Eh sonny??
Hi! Sorry it's been awhile. I haven't been here for some time because I've been a little busy. I'm working on a book, and have been making some mini-movies, and of course I have multiple blogs that I log to regularly. So here it is.
Today's advice is:
...you need listening skills. When you call support be prepared to listen. Not just talk. On every call I verify what product the person is calling about, because I support six different products, and there are many more that my company makes. Sometimes the customer isn't paying attention and answers me without thinking, which means that they get 5-10 minutes of each of us not understanding what the other is talking about.
Here's an example:
I say: "Thank you for calling FunCompany my name is Reine. Can I get your name please? "
Customer answers: "Joe Bob"
I say: "Can you tell me what company you're calling from?"
Customer answers: "FunCompany Software for my PC"
I say: "Yes, I understand that you need support for the FunCompany software, but what company do you work for? I need that information for verification..."
Customer answers: "OH! You mean MY company... I'm calling on behalf of ID10T company."
I say: "Thank you. I'm showing here that you are calling about the FunCompany Jumping Bean Software, is that correct?"
Customer answers: "Yes."
I say: "Ok, how can I help you with that?"
Customer answers: "Well, my Magic beans aren't growing a beanstalk."
I say: "Well, our jumping beans don't grow beanstalks."
Customer says: "Well, I bought this FunCompany product and it's not growing beanstalks. I know its supposed to grow beanstalks. I even put it in dirt."
I say: "Are you calling about the FunCompany Jack n' The Beanstalk Software?"
Customer says: "Yeah, that's the product I need help with."
I say: "Well, then you're on the wrong line. Let me transfer you to the FunCompany Jack n' The Beanstalk Software support queue."
........End.
Ok, so that's the end of my example. See what I mean? Had he listened to begin with he would have saved himself alot of time and aggrivation.
Labels: call centers, calling, instructions, listen, listening, phone support, question, questions, tech, technical, technical support, wrong product
posted by Reine at 10:34 AM
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